Registrars are busy people and their customers demand fast, accurate outputs. The major work item for any registrar is maintaining the records. Registering new ships is great, but the real work is always maintaining the records once they're created. Owner's change names & addresses, new charterers appear, owners take on new mortgages or change existing ones and lawyers want a transcript etc. All of this is critical work. When it's completed in a fast and efficient way, the image of an effective registry is enhanced.
Today a major work item is the Continuous Synopsis Record (CSR). Every ship over 500GT has to carry one, and generating it can be complex. Every change in Managers, Owners, Classification Society, audit standards, ship particulars etc, mandates the creation of a new CSR for the ship. Every CSR has a new consecutive number and the ship's flag state has to not only retain any CSRs it has issued, but also those issued by the previous flag states.
Registrars also need good access to the fundamental data for their fleets including numbers of ships, tonnages (remembering the need to report the totals to the IMO each year via the LR FairPlay system), numbers of ships leaving, changes in ship types and fleet make up, etc. This data is invariably asked for by Managers, and by auditors who will expect it to be available to inform ISO Management Reviews and other strategic decision making.